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BID WRITING SERVICES

Win More Government Bids with FEDCON's Expert Support:

Navigating the federal bidding process can be challenging.

FEDCON simplifies it for you

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FEDCON KNOWS BIDS: SEE WHAT WE'VE WON

Department of Homeland Security
$5,430,000
National Park Service
$875,000
U.S. Army Corps of Engineers
$12,780,000
Federal Aviation Administration (FAA)
$2,150,000
Department of Veterans Affairs
$7,920,000
Environmental Protection Agency (EPA)
$3,600,000
National Oceanic and Atmospheric Administration (NOAA)
$986,000
General Services Administration (GSA)
$18,240,000

What is Government Bid Writing?

Government bid writing is the structured process of responding to solicitations like RFPs (Request for Proposal), RFQs, or IDIQs—used by federal, state, and local agencies to source vendors for goods and services

 

At its core, proposal writing involves:

Understanding agency procurement rules under the Federal Acquisition Regulation (FAR) and specialized supplements like DFARS .

Identifying requirements, demonstrating past performance, and delivering a compliant, compelling narrative.

compelling bids

Mandatory Compliance: Proposals must strictly follow FAR guidelines—non-compliance often leads to automatic disqualification.

 

Beyond Pricing: Government procurement typically uses best-value evaluation, weighing technical merit, past performance, and cost—not just price 

 

High Reward: Federal contracts can provide steady long-term income, enhanced credibility, and wide industry exposure

Have a specific government contract opportunity in sight but need expert help to craft a winning proposal?

Our service provides focused, professional assistance to develop a compelling, compliant, and highly competitive response for a single RFP, RFQ, or RFI.

We'll work with you to highlight your strengths, address all requirements meticulously, and significantly increase your chances of securing that key contract.

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Government bid writing is far more than just answering an RFP — it’s a structured, multi-phase process requiring strategy, compliance, and precision.

 

Here’s how the process typically unfolds — 


  • Market Research & SAM Registration
  • Review & Compliance
  • Proposal Structuring
  • Writing & Review
  • Submissions & Follow-ups
WHY. GSA ESSENTIAL

The FEDCON Four

Compliance, Capture, Connection, Consulting

  • Adherence to format, page limits, and FAR clauses
  • Clearly organized content that aligns with agency instructions
  • Persuasive differentiators to stand out
  • Understanding FAR as primary rule-set like DFARS, AGAR, or VAAR
  • All procurements must align with the Competition in Contracting Act (CICA) to ensure fairness unless justified otherwise

Bids: Why They Matter

The Bid Writing Process

FEDCON's Key Principles for Successful Proposals

Steps for FAR-Compliant Proposal Development

The Federal Acquisition Regulation (FAR) outlines strict requirements for how government proposals must be prepared, reviewed, and submitted. Here’s how to stay compliant:

Step Description
1. Register in SAM.gov Ensure your entity is active in the System for Award Management (SAM) and assigned a UEI (Unique Entity Identifier).
2. Read the Full RFP Carefully Identify FAR clauses, instructions (Section L), and evaluation criteria (Section M). Misreading the RFP is the top cause of disqualification.
3. Build a Compliance Matrix Map every instruction or requirement in the RFP to the corresponding part of your proposal to ensure nothing is missed.
4. Follow Formatting Requirements Comply with page limits, font size, file types, and other instructions. Even formatting errors can lead to rejection.
5. Address All Evaluation Factors Directly respond to all technical, management, and past performance criteria outlined in Section M.
6. Incorporate Required FAR Clauses Include certifications and representations as required (e.g., FAR 52.204-24, 52.219-1) and acknowledge all amendments.
7. Submit On Time & Through the Right Portal Proposals must be submitted exactly as instructed — typically via SAM.gov, FEDCON Portal, or another secure agency portal.

Types of Government Solicitations

Understanding the different types of government solicitations can help businesses prepare accurate, compliant bids and increase their chances of winning.

Solicitation Type Description
RFQ (Request for Quote) Used for straightforward procurements; focuses primarily on price for standardized goods or services.
RFP (Request for Proposal) Used for complex acquisitions; evaluated on technical approach, experience, and pricing—often a “best value” award.
IFB (Invitation for Bid) Sealed bidding where the lowest responsive and responsible bidder typically wins. Emphasizes fairness and compliance.
Sources Sought / RFI Market research tools used by agencies to gather interest and capability data before issuing an RFP.
Unsolicited Proposals Proposals submitted without a specific solicitation, offering unique or innovative solutions in compliance with FAR 15.6.

Interested in FEDCON'S Large Business Proposals?

FEDCON's Premium Quarterly Proposal Development Package

Tailored for large, well-established businesses that have a DSBS profile, Capability Statement, or past performance. Our certified Shipley/APMP bid writers are here for you, call us for a consultation today!

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